Position Title: Executive Assistant to the President and CEO
DEPARTMENT: Office of the President and CEO
REPORTS TO: VP, Operations
SALARY RANGE: $72,109 to $85,000
The Executive Assistant (EA) is responsible for coordination and implementation of support functions for the President & CEO, Board of Directors, Operations Portfolio, and other Foundation executives. This key role is a conduit for the Foundation in planning and executing activities to operate an effective organization.
ABOUT ROYAL COLUMBIAN HOSPITAL
Royal Columbian provides the highest level of care to the most critically ill and injured from throughout the region and province. We are a provincial referral center for cardiac care, trauma, neurosciences, high-risk maternity, neonatal intensive care, and mental health. No other hospital in the province provides this level of care, or offers all these services, on one site or in such high volumes.
Right now, Royal Columbian is undergoing a $1.49 billion multi-year, multi-phase redevelopment that will create a world-class critical care hospital. The “crown jewel” of this project is the Jim Pattison Acute Care Tower, scheduled to open in 2025.
ABOUT THE FOUNDATION
Royal Columbian Hospital Foundation (RCHF) is an independent charitable organization that raises millions of dollars each year to fund major projects, priority equipment needs, facility enhancements, research, education and innovation at RCH.
Supporting by thousands of individuals, businesses, community groups and foundations, RCHF strives to achieve its vision to inspire giving and grow funding so patients have access to the best in health care at Royal Columbian Hospital..
KEY AREAS OF INVOLEMENT:
Executive Support
-
- Provide superior, confidential, executive services for the President.
- Maintain appointment calendars for the President and arrange meetings, travel, and other appointments for both on and off-site meetings.
- Conduct research and prepare reports and recommendations for special projects.
- Prepare accurate, professional letters, emails, reports, and other written communications for a variety of audiences.
- Manage monthly purchase and reimbursement reports for the President.
- Provide administrative support to other Foundation executives as needed.
Board Support
-
- Provide administrative and organizational support for all Board of Directors meetings, including scheduling and arrangements for all Board and committee meetings.
- Prepare board agendas, correspondence, documentations, and minutes.
- Liaise with Board members as appropriate, prepare Board manuals, orientation packages and materials for new Board members.
- Prepare all related materials for Annual General and other special meetings of the Board.
- Assist with the organization of Board and staff planning sessions.
Operational Support
-
- Manage administration of RCHF’s funding competitions including receiving applications, preparing review committee packages, scheduling committee meetings, corresponding with applicants, and tracking decisions and payments including the administration of major equipment disbursement processes.
- Serve as an ambassador for the Foundation and the President in building sustaining relationships with donors, volunteers, executives of various organizations, Fraser Health, and others.
- Provide coverage for administrative support such as front desk coverage during lunch breaks, vacations, and other absences.
- Perform other duties as required.
QUALIFICATIONS
-
- Three to five years of experience supporting senior level executives and/or volunteers.
- Proven experience or specialized training in board support and management
- University degree or an equivalent combination of training and experience.
- Experience in a not-for-profit, fundraising environment would be an asset.
- PROFESSIONAL/TECHNICAL CAPABILITIES
-
- Excellent organizational and time management skills
- Exceptional people and customer service skills.
- Ability to work well under pressure while managing competing priorities.
- Exceptional interpersonal skills, ability to exercise initiative, prioritize, work to deadlines, and maintain a positive attitude.
- Excellent written and verbal communication skills.
- Ability to work independently with the flexibility to take on a wide variety of assigned duties and projects.
- Maintain confidentiality of information while exercising tact, diplomacy, and maturity in dealing with donors, volunteers, hospital staff, and the public.
- Ability to collaborate with others and to thrive in a highly dynamic environment.
- Exceptional attention to detail, organizational skills, and multi-tasking abilities.
- Technical proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint; comfortable and curious about learning new software applications
RCHF is an equal opportunity employer committed to hiring on the basis of merit. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
RCHF celebrates diversity and is committed to creating an inclusive environment. Through a rich diversity of skills, knowledge, backgrounds and experience, we are better able to serve our community. We encourage all qualified individuals to apply.
To apply, please send your cover letter and resume via email to: